Expenses as easy as 1-2-3

Employees spend, you get notified

Capture required information

Review, approve, and sync transactions

Don't just take it from us

"[BILL] is saving CrewTracks hundreds of hours per month. [BILL] provides a user-friendly system for requesting, spending, and tracking money—and it's free! It's an absolute no brainer."
Bryant Jensen
Controller at CrewTracks
"[BILL] saves my finance team anywhere from 30-50 hours a month. Now, my departments have instant access to the funds they need to get the job done."
Michael Card
Controller at Crumbl
"[BILL] has cut down so much time we spent hunting down receipts. What used to take 90 hours a month, takes two."
James Streeter
AP Manager at Westland Construction
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Real-time visibility in one place

Tracking your expenses across multiple systems can be a time consuming nightmare. Invoices, card charges, subscriptions, employee reimbursements…they’re all just expenses. Track, manage, and control all the ways your business spends in one place.

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Fast and efficient reconciliation

Stop wasting hours each month reconciling credit statements with your expense management system. When spenders swipe, it only takes a few taps for expenses to be fully coded and ready to sync with your accounting system, giving you the fastest month’s end possible.

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Truly automated expense reports

Expense reports, mis-categorized transactions, chasing receipts. The old way of doing expense management is awful. BILL Spend & Expense brings you into the 21st century of business with automatic receipt matching, rule based auto-categorization, and automated expense reports.

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Ultimate expense control at your fingertips.

Employee cards and recurring subscriptions open you up to fraud and overspending. With BILL, you maintain ultimate control with real-time views of expenses. Employees can’t overspend, virtual cards keep recurring subscriptions in check, and cards can be frozen and created instantly. That’s fraud and overcharge protection in one amazing package.

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“We’ve saved significant time creating and processing expense reports—at least 60 hours a month as a company.”

Lou Lombardo
CFO at Golf Genius
Read the Golf Genius case study
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Simple and powerful expense management tools

View expenses in real time
See all transactions in real-time as they flow into your dashboard. No more waiting until the end of the month for visibility.
Automatically categorize transactions
Set card, merchant, budget, and user rules to categorize transactions as soon as they happen. Swipe your card and you’re done!
Seamless integrations with accounting software
Customize BILL Spend & Expense to mirror your chart of accounts, saving you hours of manual data entry and giving you the fastest month end possible.
Easily reimburse employees
BILL Reimbursements are free to use and makes managing off card expenses, like mileage or cash reimbursements, easy to do.
Review your expenses
Ensure that all transactions fall within company policy by reviewing and approving, or denying, your transactions.
Protect yourself from fraud
With enforceable budgets, virtual cards for each employee, and dispute resolution, you get fraud and overcharge protection in one amazing package.
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Commonly asked expense management questions

Why is expense management important?
Expense management allows you to see and control every dollar, no matter where it’s spent or who swipes the card. Increased visibility into your expenses helps you make informed choices that fast track your business goals.
What is an expense management system?
An expense management system tracks each and every expense incurred by your business, from the swipe of the card to the expense report categorization.
What should be included on an expense report?

Expense reports are submitted to the finance department by employees who make purchases on behalf of the company. Expense reports should include the following:
  • Employee Name
  • Department
  • Budget or category for the purchase
  • Item(s) purchased
  • Date and time of the transaction
  • How the transaction was paid
  • Total amount spent
  • Vendor
  • Approvals
How should you categorize business expenses?
Expense categorization needs to be clear and simple, so that everyone knows exactly where the money is going—from employees recording business expenses to the finance team utilizing accounting software. Common expense categories include payroll, rent or mortgage, and travel, but you’ll need to tailor expense categories to your business needs.
How often should expense reports be submitted?
The sooner you submit an expense report—the better. Expense reporting traditionally takes between 30 to 90 days from point of spend to reimbursement. That’s why BILL’s platform creates expense reports automatically so no spending is entered at the last hour, pushing you over budget.
How long do expense reports take
It generally takes employees around 20 minutes to submit an expense report, and can take up to three months for the transaction to be fully recorded—unless you use BILL. With BILL Spend & Expense your expense report is automatically generated and submitted with one click, right when the transaction is made.
What is the difference between expense management & budgeting?
Budgeting is the road map you create for your business, planning how much money will go to each expense. Expense management is your budget in action. Expense management is the recording and tracking of every expense incurred by your company, which in turn can inform your budgeting process.
Can I use Google Pay or Apple Pay?
Yes! You and your employees can use tap to pay options and the wallet of your choice.
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Ready to automate your expense reports?

Join the millions who pay or get paid with BILL.

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